Volunteer Needs
Re-tweeter
Someone who will retweet and keep up with players and coaches.
Will work closely with social media coordinator who will create the content that is shared across platforms.
Graphics/website
Create graphics to be used on the website/social media. Creative and staying on brand.
Assist in maintaining Home Run Club website, which uses the Square Space platform.
Rotary Parade – December 3, 2023, 2 pm
Coordinate team “float” for parade - work within the parade theme.
Determine any give-aways (note, you cannot throw candy into a crowd). Would like the item to be branded Allen Eagles baseball so we are remembered.
Banquet – Early May, waiting on PAC calendar
Will plan and execute the end-of-year baseball banquet. Banquet is for all teams/families and is held at the PAC.
Highly recommend a committee to divide up tasks.
Work with Coach and Board on date. Typically PAC sends out a form requesting preferred dates. Coach Wilson will have preferred dates usually in the first two weeks of May.
Decide on decorations - there are many that we have in storage.
Order tablecloths from PAC.
All teams are invited to attend.
Select a catering option. Present to HRC board for approval.
Program for banquet.
Determine price of ticket based on costs. Ensure tickets are on sale.
Decorate tables the day of the event.
Senior Slideshow - Class of ‘24 parent
Collect photos and create a slideshow for the banquet. This will be strictly for graduating seniors.
Slideshow is set to music.
Please be sure all players are represented fairly.
Slideshow - For All Teams
Collect photos and create a slideshow of the baseball year for the banquet.
This will include all players.
The slideshow will be played as guests arrive at the banquet and in the background of the banquet.
Please be sure all players are represented fairly.
Greetings with the Eagles – Spring
Will coordinate dates with Coach Wilson and head softball coach for three days that will work for all players to visit campuses in the spring.
Typically this is done in March, after spring break.
There are three days where we divide up the elementary schools.
Coordinate a sign-up genius for players to sign up.
Coordinate a committee to help at each campus, we must have a parent volunteer at each campus.
Blooms for Bases Fundraiser - Spring
Blooms for Bases is our spring fundraiser and runs late March to early April.
We distribute flowers on a Sunday in mid-to-late April.
Coordinate details with nursery.
Coordinate communications for families to sell flowers.
Consider selling to the community online.
Collect all flower order forms, count and verify money and submit order to nursery.
Sponsors
Create sponsor levels and sell sponsorships to businesses in the community.
Ensure all promised benefits are executed on.
Meet the Eagles – Feb 2, 2024
Coordinate drawing/hat sales.
Varsity Theme Nights
Coordinate theme nights during the spring season. These include: Teacher Appreciation night, ASA/elementary night, and Silver Eagles/Grandparents night.
Coordinate an honorary first pitch.
Senior Day – April 13, 2024
Coordinate with senior parents: song they would like to walk out to; a paragraph about their player that will be read over the loudspeaker; who will be escorting their players.
Small gift for moms: baseball rose/flowers
Last catch: This can be with dad or anyone who the player wishes. Ask Coach for a ball for this.
Coordinate a photographer - Paula Mason has been willing to do this for us.
Coordinate a small gift for each of the players - in the past this has been a photo of the senior boys framed - possible to have Eddie Kelly assist.
Light refreshments - depending on time of the game - waters/cookies
Tournaments – hospitality room/gate volunteers/game volunteers
Coordinate volunteers for the tournaments hosted at Allen.
Set up hospitality room for umpires and visit coaches.
JV/Freshman Team Reps – will select in spring once teams are set
Selected once teams are set for spring.
Initial point of contact for parents. Note, you will be able to ask HRC board for any help.
Create sign up genius for team dinners.
Will work with Varsity team rep for any questions.
JV/Freshman Games: Announcing, GC, Scoreboard
JV/Freshman home games in the spring will need volunteers to announce, run Game Changer, and run the scoreboard.
Game Day Flags
One family who will put up and take down game day flags for all home Varsity spring games, home scrimmage games, and tournaments.
Flags go on Greenville side entrance, Rivercrest - off Exchange near the Natatorium; if school is in, the entrance across from the circle in front of the high school.
Sign-up Genius Creator
Assist with creating Sign Up geniuses throughout the season as needed. Most help is around the tournament games hosted at Allen.
Spirit Wear
Work with Eagle Designs on creating a spirit wear store for baseball families to order from.
Store will need to be live by the end of tryouts.
3-4 shirt designs + Senior dad/mom shirts; yard signs; hats
Work with HRC board on options.
Scholarship Committee
Be sure scholarship application is published within the guidelines posted.
Collect applications.
Verify applications and that all requirements have been met.
Notify recipients.
Create certificate and present at the banquet.
Golf Tournament - Feasibility
Investigate what a golf tournament would look like.
Home Run club hosted in the past (pre Covid).
Angel League Coordinator: Jenn Whaley
Work with Angel League on dates players are needed.
Create sign-up genius for distribution to players.
Type up informational email to have Coach send to all baseball families.
Watch sign up and communicate with Angel League.
Coordinate with Angel League on how many AHS players they would like at the banquet.
Create sign up for banquet.
Purchase small gift for the Angel League players. HRC will reimburse.
Calendar Coordinator: Jenn Whaley
Enter HRC activities and games in Tockify, which integrates with HRC website.